If you are planning to set up an online store and sell on online portals i.e. Allegro, Amazon, e-Bay or using your own website then our team will help you with your plan. Our accountants and lawyers specialize in setting up and accounting for online stores.
We have many years of experience in helping to set up businesses (companies as well as sole proprietorships) operating online stores as well as providing accounting and legal services for online stores.
We also service online stores engaged in international sales through Amazon or e Bay, among others. With us, you will save time and be able to start running your business without unnecessary delays.
Online sales can be made through portals and marketplaces such as Allegro or through your own website. In both cases, it is necessary to maintain proper accounting and tax settlement with the tax office.
Most often, the activity of an online store is carried out as a sole proprietorship, which allows the use of simplified accounting in the form of a P&L or lump sum on registered income.
In such cases, one of the following forms of taxation will apply:
general rules, i.e. 17% or 32%, or a flat tax of 19%. Tax is calculated on income, i.e. revenue less expenses. In addition, the amount of tax under the general rules may be reduced by applicable allowances and deductions.
Lump sum on income. The tax is 3% of the income received. At the same time, the tax is calculated on income, which means that income cannot be reduced by the costs incurred. This form of tax cannot be applied to all goods and services (there are exclusions), as well as after exceeding the limit specified in the law, the entrepreneur will be forced to apply the general rules or flat tax.
Of course, it is also possible to run an online store through various types of companies, such as a limited liability company. In this case, the entrepreneur cannot use simplified accounting and must keep so-called full accounting.
When running an online store, you are not always required to register for VAT as an active VAT taxpayer. In general, if the turnover during the year does not exceed PLN 200,000.00 and the assortment or services sold are not on the list of exceptions then the entrepreneur is not required to register as an active VAT taxpayer and pay VAT every month and submit a VAT JPK declaration.
Once you exceed the above limit, or if your sales involve certain goods or services, you will be required to register with the tax office as an active VAT taxpayer before your first activity and send the appropriate declarations, including JPK VAT, to the office electronically.
In addition, if your store is engaged in out-of-country mail-order sales then you will be subject to additional requirements, and this regardless of the value of sales. This is because in addition to registration obligations for e.g. EU VAT, you will have to meet certain customs requirements.
A certain simplification for mail order sales within the EU is the VAT -OSS procedure. This is because it is a procedure that allows you to settle online sales to other EU countries under one omnibus declaration instead of registering separately in each country of the place of sale and paying the relevant VAT there.
As a rule, sales to individuals who are not entrepreneurs lead to the obligation to purchase and use a fiscal cash register. However, there are some exceptions to this rule.
In the case of an online store, you can take advantage of the exemption arising from the Regulation of the Minister of Finance on exemptions from the obligation to keep records with the use of cash registers, according to which there is no obligation to use a fiscal cash register if the delivery of goods by mail order (by post or courier), if the supplier of the goods receives payment in full for the action performed by mail, a bank or a cooperative savings and loan association (respectively, to the taxpayer's bank account or to the taxpayer's account in a cooperative savings and loan association of which he is a member), and the records and evidence documenting the payment unambiguously show what specific activity it concerned and to whose benefit it was made (the purchaser's data, including his address).
Thus, for sales that meet the above conditions, there is no need to use a fiscal cash register, and the sale itself can be documented, for example, with a collective statement of sales or a named invoice.
Our office will help you establish a business along with registration for Social Security and VAT without you having to leave home. The entire procedure can be done online.
As part of our support in setting up your business, we will explain::
While you are running your business, we will take care of all your accounting matters, in particular:
During this time you will be able to focus on running your business and developing your online store.
You will be able to send all your accounting documents to us online without having to visit the Office in person. You will receive from us electronically the results of your business, in particular the amount of income and taxes.
Thanks to the lawyers cooperating with us, we will prepare for you store regulations and Privacy Policy, which will be in accordance with a number of regulations in force in this area, including the Consumer Rights Act, the Act on Providing Electronic Services, Telecommunications Law and RODO.
Remember that when processing your customers' personal data, you are required to comply with a number of requirements regarding RODO, and at the same time, when providing services/sales online, your obligations to consumers differ from the "traditional" form of sales.
Our team includes lawyers, including legal counsel. Therefore, we can our service does not end only with accounting, but also support you in legal aspects: